A Grant Manager's Guide to Purchase Orders and Invoices - Session 1. Accessing Invoice Information in Norikkon - Duke University Health System (DUHS). Save money when you purchase qualifed LED and CFL light bulbs direct from Duke Energy in their Online Savings Store.
Ahoy there!I'd recommend taking a look at the Bilge Rat Commendations page under the Reputation tab. From there take a look through the Cursed Crews, Forsaken Shores, Festival of the Damned, and Shrouded Spoils pages (unfortunately you cannot still earn doubloons from the previous Bilge Rat adventures).When you hover over each of the commendations (marked with a doubloon) you'll notice what it takes to complete that challenge and you can see your progress on the left hand side of the screen.
If you need some more information on how to complete a specific challenge you can always ask a fellow pirate in game or here on the forums!Happy Hunting! Look at the commendations, you should have a bunch of tasks to do to earn the coins (usually between 5-50 depending on difficulty/time/rarity). Not all of them give doubloons as those are older commendations that didn't give any. I made a quick visual guide just in case.Quick note - up in the top right corner is what you've got so far in both gold and doubloons (just beneath your username and title) just in case you have doubloons you didn't know of!1 - open your menu (starts on Resources) and use bumpers buttons (Xbone) or Q and E (PC) to shift to the Reputation tab.Here you'll find the Bilge Rats where you earn Doubloons for certain feats in the game. Select it and it will bring you to screen 2.2 - From here you have the commendations separated into the Bilge Rat adventures they belong to. To the best of my knowledge only the Forsaken Shores, Festival of the Damned and Shrouded Spoils have doubloons (someone correct me on that, I've completed quite a lot).
Select on of them (in my case Shrouded Spoils) and move onto screen 3.3 - This screen lists all the commendations associated with this adventure. The ones with padlocks on them are yet to be earned and will have a doubloon reward attached to them.I would advise though not to buy gold with them; as you play, you'll improve and while that instant gold looks tempting it's really easy to earn it through just playing. They also carry over so you save them up to buy future cosmetics that will become available.
The only other thing I've bought from Duke besides cosmetics was eleven levels in the Merchant Alliance because I detest those voyages.P.S The other Companies also have commendations but they earn you bonus reputation with that group rather then Doubloons.Hope this (long) post helps.
Designed to assist Grant Managers successfully manage expenses related to purchasing goods and services using purchase orders, a Grant Manager's Guide to Purchase Orders and Invoices is a three part series providing a detailed look at all aspects of purchase orders and invoices.In Session 1, learners begin by discussing purchasing methods at Duke and appropriate uses of each while exploring Sponsored Research specific GAPs supporting purchasing. Then learners do a deep dive into the different types of purchase orders, invoice processing, and operational processes used to manage invoices that block for payment.Please note: This class providers learners with the fundamental skills necessary to manage expenses on purchase orders and invoices at Duke. While not required before attending Session 2, learners are STRONGLY ENCOURGED to register for Session 1 before attending Session 2. Designed to assist Grant Managers successfully manage expenses related to purchasing goods and services using purchase orders, a Grant Manager's Guide to Purchase Orders and Invoices is a three part series providing a detailed look at all aspects of purchase orders and invoices.Building on the foundational understanding built in Session 1, Session 2 offers hands on practice using tools and reports available in SAP and Duke@Work focusing on not only how to execute the reports, but how to analyze data in a meaningful way.
Learners will explore the SAP Purchase Order Transaction ME23N, the Norikkon AP Center, the Workflow Status Report by both Cost Object and Org Unit view, the Unpaid Invoice Report, and the PO Commitment Tools and Report.RCC continuing education credit is offered for participants who successfully complete all required components.Please note: This computer based class assumes all learners have a strong understanding of transactional and operational processes supporting purchase orders and invoices at Duke. Learners are STRONGLY ENCOURGED to attend Session 1 before attending Session 2. This class is REQUIRED before participating in Session 3. Designed to assist Grant Managers successfully manage expenses related to purchasing goods and services using purchase orders, a Grant Manager's Guide to Purchase Orders and Invoices is a three part series providing a detailed look at all aspects of purchase orders and invoices.Using a case study delivery model, Session 3 provides learners the opportunity to practice and apply knowledge and skills taught during Sessions 1 and 2. Learners will work in groups on specifically design case studies to not only practice learnings but to build analytic skills to help them better identify and resolve issues related to purchase order and invoices on their grants.RCC continuing education credit is offered for participants who successfully complete all required components.Please note: This is a case study based class; therefore, learners are REQUIRED to attend Session 2 before attending this session. This session provides those with management responsibility an overview of the process for procuring goods and services at Duke.
Participants will review different payment methods with specific focus given to General Accounting Procedures (GAPs) and decision-making criteria to use when determining the best method of procuring a good or a service. Participants will gain a better understanding of procurement related information contained in SAP and suggestions for how their department should be using this information in daily operations.
Discussion will focus on the SAP Workflow and APay Reply tools that are executed when invoices have problems and appropriate departmental responses. Participants will be encouraged to share their best practices for maintaining a pulse for how Purchase Orders, AP check requests, and invoices are handled in their department. Should an individual be paid as an employee or as an Independent Contractor? This is a question departments often find themselves asking. Accounts Payable and Corporate Payroll Services have partnered with Human Resources and Legal to design a process and tools to assist departments in making this determination.
During this session participants will explore the history of this determination at Duke, current IRS and Duke compliance requirements, and the risks associated with an incorrect determination. Session facilitators will discuss tools that are available to departments when making this determination and available options if it is determined that an individual should be paid as an employee. Participants will have the opportunity to ask questions about the Independent Contractor Checklist and learn how to best apply this tool. Participant provided case studies will be used to help connect classroom discussion with work place daily activity. We STRONGLY RECOMMEND attending and before taking this class.Registration for this session will be handled through Duke's Learning Management System (LMS). The LMS is accessible by using the portal and accessing the My Career My Learning tab.
See 'Related Materials' for further details. The Procure to Pay Specialist certification is designed for those individuals who are A/P representatives, backup A/P representatives or employees who spend a portion of their time procuring good/services and managing invoice payments and who are interested in advancing their professional growth and development. Comprehensive training will teach specific skills and techniques, improve job performance, minimize mistakes, bolster compliance measures, and provide a credential recognized and respected within the Duke community. Certified employees will exit the program with enhanced skills as outlined in detail in the Outcomes Outlines.
Managers throughout Duke are encouraged to use their employee-participants in value-added roles by:. Delegating additional work and responsibilities to the participant. Supporting employee growth and development from certification.
Seeking new hires who have completed certification. In many situations, departments need to issue payments to either individuals or companies for services offered to Duke University/DUHS. This interactive session provides a detailed look at the General Accounting Procedures (GAPs) governing Accounts Payable Check Requests, common usage, payment terms, back-up documentation, reporting, the most commonly asked questions received by the AP Check Request Team and best practices to model when requesting AP Checks. Situational exercises will be used to apply participant learnings to real 'Duke' examples. We STRONGLY RECOMMEND that you attend before taking this class.Please note: Participants cannot register for this class until online videos and the quiz listed below under 'Prerequisites' have been completed through Duke's LMS.Those participating in the Procure to Pay Specialist Certification should register for videos and this class through the Procure to Pay Specialist Curriculum.
With billions of dollars in spend each Fiscal Year, it is critical Duke University and Duke University Health System pay bills on time! This class dives into different tools that AP Reps, Financial Analyst, Grant Managers and others can use to make sure bills are getting paid.
Explore the Workflow Status Report, Norikkon, SAP transactions and the AP Unpaid Invoice Report.While not required, it is STRONGLY recommended that participants understand how to drill down on invoice information in SAP and/or attend Why Didn't It Pay - Investigating and Resolving Unpaid Invoices. Purchase orders are used to procure a vast majority of the goods and services used by Duke University and Duke University Health System. In this session participants will learn the different types of purchase orders that can be issued the reasons why different types of purchase orders are necessary including the numbering system used.
Additionally, participants will better understand the business process for establishing a purchase order, how purchase order information is disseminated to vendors and the department, and best practices for ensuring purchase orders are established and/or modified in a timely and efficient manner. Case studies will be used to allow participants time to practice classroom learnings. We STRONGLY RECOMMEND that you attend before taking this class.Registration for this session will be handled through Duke's Learning Management System (LMS). The LMS is accessible by using the portal and accessing the My Career My Learning tab.
See 'Related Materials' for further details. This update allows Corporate Accounts Payable and Departmental AP Representatives the opportunity to discuss accounts payable processes across the entire institution. The agenda changes each update but focuses on changes in policies and/or procedures, reoccurring issues/problems, information regarding calendar and/or fiscal year end, reminders for representatives, and case study analysis. Participants are encouraged to bring questions and situations to discuss with the class.
Classes are conducted on a semi-annual basis and are separated between University/School of Medicine (Company 10) and DUHS (Company 20 or higher). Unfortunately, not every invoice submitted to Duke pays immediately. In this computer-based session participants will learn how to investigate problem invoices. Particular focus will be given to how 'APay Reply' is used to notify individuals of issues including credit holds, blocks, and vendor debits. Participants will also learn how to most effectively and efficiently utilize SAP work flow to specifically identify and rectify problems.
During the session, participants will be able to go into SAP and investigate specific problems using the tools, tips and techniques discussed in class.Registration for this session will be handled through Duke's Learning Management System (LMS). The LMS is accessible by using the portal and accessing the My Career My Learning tab. See 'Related Materials' for further details. This session provides an overview of expense reports and the associated business processes that support their use across Duke University and Duke University Health System. Specific focus will be given to understanding the roles and responsibilities of the employee, the expense report initiator, the department's TRaC Representative, and the Business Manager in ensuring an efficient and effective departmental process.
Participants will explore when each type of expense report is used and best practices for handling a variety of situations. Workflows and strategies for tracking the status of expense reports will also be discussed. Case studies in small breakout groups will provide participants with the opportunity to practice classroom learning.Please note: Participants cannot register for this class until online videos and the quiz listed below have been completed.Those participating in TRaC Rep Certification should register for this class through the TRaC Rep Certification Curriculum. This session provides a detailed look at International Travel focusing on the policies and procedures that are specific to international trips. Participants will learn how departments may choose to use per diems for international trips along with strategies for handling and documenting currency conversions. The appropriate use and clearing of travel advances will also be discussed along with a review of resources that are available to Duke employees and students who are traveling internationally.Please note: Participants cannot register for this class until they've attended the prerequisite classes.Those participating in TRaC Rep Certification should register for this class through the TRaC Rep Certification Curriculum. This session is designed for TRaC Reps or those initiators responsible for creating expense reports and managing them throughout the approval and posting process.
Participants will learn how to effectively 'see' both corporate card and out-of-pocket expenses through the expense report tool and a variety of reports. Participants will explore workflow steps and the importance of ensuring master data is routinely maintained.
Reports will be a key focus in this session - both reports that are provided to departments and those that can be run through the Duke@Work portal - with discussion focusing both on how to execute the reports and how to use the data returned to ensure timely posting of expenses to Duke's ledger.Please note: Participants cannot register for this class until they've attended the prerequisite classes.Those participating in TRaC Rep Certification should register for this class through the TRaC Rep Certification Curriculum. This session focuses on Duke's institutional policies as it relates to all expenses that are processed through online expenses.
Focus is given to expenses incurred through traveling on Duke business, using Duke's corporate card, and requesting reimbursements for out-of-pocket expenses. Participants will explore appropriate purchasing methods to understand the relationship between the purchasing method and the ease and efficiency in processing expense reports. Discussion will focus on expenses in general and specific situations that are common across the institution. Participants will review and gain an in-depth understanding of the Untimely Posting process for corporate card transactions and share best practices based on their experience.Please note: Participants cannot register for this class until they've attended the prerequisite class.Those participating in TRaC Rep Certification should register for this class through the TRaC Rep Certification Curriculum.
This course is intended for those in the shopper or submitter role whose areas are already using Buy@Duke as their primary method for requisitioning. The course will cover the details needed to perform both the shopper and submitter role in Buy@Duke. Training will cover full functionality of the tool including how to set user personalizations, how to place orders, enter and confirm funding source information, submit orders for approval, track orders through the process of creating a purchase order and performing goods receipt if applicable.Registration for this session will be handled through Duke's Learning Management System (LMS). The LMS is accessible by using the portal and accessing the My Career My Learning tab. See 'Related Materials' for further details.